Whether you call it a planbook, control book, or area measurements, this collection of your building’s floor plans, measurements, and tenant lease information is necessary for landlords and asset managers when leasing space.
A planbook can be a strategy guide to understand how your building is performing and what measures you need to take to make it perform better. It can align your building for success by providing the current and accurate data you need to take action.
Here are 6 essential components of a successful leasing strategy included in a Gensler planbook:
- Measurement Report: This report displays specific measurement standard calculations (BOMA, REBNY, etc), including rentable numbers per suite and shown in a tabular report format. Every decision, lease negotiation and leasing strategy originates from these numbers—this is why it’s important to have an accurate account of your building’s measurements.
- Delta Report: This report displays total leased area against the total rentable area for the building and broken down by floor and suite. This report helps align strategy with action.
- Detailed Measurement Floor Plans: These are an extension of your building measurement report. These floor plans Include specific space types and complete rentable and usable square footages. Includes load factors (R/U).
- Tenancy Floor Plans: These are a separate set of floor plans that show tenant name, lease expiration date, usable, rentable, and leased areas. They also include load factors (R/U).
- Tenancy Stack Plans: A building stack view that shows tenant name, expiration and square footages.
- Tenant List: Shows a list of tenants per building, their occupied suites and their total square footages.
Beyond the Metrics
The most important piece of the planbook is not just having all these components, but also keeping information up-to-date. As soon as demising walls change or a new tenant signs a lease, the data should be updated in order to maintain the most accurate records. Even the smallest building change can impact overall building metrics.
Updated building measurements and supporting information allows for just-in-time decision making: No more waiting several weeks for updated plans. When it comes time to dispose of the asset, the measurement calculations are already done; no need for a new study.
We’ve found that the most successful building owners and managers have a constant pulse on their building’s configuration to inform their leasing and ownership strategy and use planbooks to remain competitive in the market.
If you’re interested in learning more about implementing a planbook and keeping it up-to-date, check out this blog and contact us for a consultation.
Contact Monika Haaf for more information:
Monika Haaf is the lead advisor and day-to-day
contact for Planbook and Lease Support services.
(608) 796-4396 | email@example.com
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